WKUCMS

The WKUCMS (Wolkite University Clearance Management System) was developed as a final year BSc project by me and a colleague, after being selected among the top ICT incubation students at the university. The system automates the entire clearance process for students, staff, and administrators, covering everything from clearance requests to certificate issuance. Previously rigid and paper-heavy workflows across more than 32 offices were streamlined into a flexible, centralized digital solution.

Our goal was to eliminate inefficiencies, long queues, and manual dependencies by building a scalable, user-friendly clearance automation platform tailored to the university’s needs.

Core Features

• • End-to-End Clearance Automation - From initiating clearance requests to final approval and certificate generation, the entire process was digitized.

• • Multi-Office Workflow Integration - Automated over 32 office workflows, including library, registrar, finance, HR, and department approvals.

• • Centralized Dashboard - Single interface for students and staff to track their clearance status, pending actions, and approvals.

• • Real-Time Communication - Socket.IO-based notifications kept users updated on clearance progress and approval changes instantly.

• • Reporting & Analytics - Generated detailed reports for administrators, helping identify bottlenecks and monitor institutional efficiency.

• • Security & Access Control - Implemented with NextAuth for secure authentication and role-based access across students, staff, and administrators.

Technical Highlights

Built with Next.js as a full-stack framework and MongoDB as the primary database, the system combined Tailwind CSS and MUI for a modern, responsive UI. Real-time interactions were powered by Socket.IO, while NextAuth ensured secure authentication and role management. The result was a scalable, flexible, and robust solution capable of handling complex clearance workflows with minimal friction.